Stop Running Your Business from a Notepad.
Most successful trades businesses outgrow their tools. Spreadsheets, paper job cards, scattered emails — fine when you had 5 jobs a week, painful when you have 25. We build the workflow plumbing that scales with you: enquiry through invoice, all in one place, all automated where it can be.
The promise
Where it hurts
The trades & contractors reality.
Enquiry comes in via the website. Goes into someone's inbox. They forward it to you. You ring back from site. Site visit booked. Quote written up in the evening. Sent next day. Job accepted. Materials ordered. Crew scheduled. Job done. Invoice raised three days later. Chased after 30 days. Every step is manual; every step has a chance to slip.
What we actually build
Tuned for trades & contractors.
Enquiry → quote pipeline
Enquiry comes in, AI triages and drafts reply, survey booked automatically, photos and notes feed quote generation, customer gets quote same-day.
Quote → job → schedule
Quote accepted = job created with materials list, crew assignment, scheduled date. Materials auto-ordered from your supplier. Customer gets the schedule confirmation.
Job → invoice → payment
Job completed (signed off on phone) → invoice raised automatically with photos as evidence → payment chasing sequence kicks in at 14/21/30 days.
Customer comms throughout
Confirmations, day-before reminders, "we're on our way" updates, completion follow-up, review request. All on-brand, all personalised.
Typical stack
We integrate with what you have.
- CRM (Pipedrive, JobNimbus, ServiceTitan, custom)
- Quoting tools
- Xero / QuickBooks / Sage
- Supplier ordering portals
- WhatsApp Business / SMS
If your stack isn't listed, ask — almost always we can integrate. We've connected to bespoke MES, ancient on-prem systems, and email-only interfaces.
Pricing
Fixed fee, phased delivery.
£4,800–£18,000 depending on scope and existing tools
From £4,800
Workflow automation for trades & contractors
- Workflow audit + industry-specific spec
- Build, integrations, and tuning to your real data
- Live deployment in your environment
- Ongoing tuning + accuracy monitoring
Questions
Things people in this industry ask us.
01 Will my office team need to learn new software?
They'll use the same CRM they use now — we just connect it to the rest of the workflow. The admin work shrinks; the tools stay familiar.
02 What about jobs that go wrong?
Exception handling is built in. Materials don't arrive, crew can't make it, customer cancels — each routes to the right person with all the context they need. You spend less time chasing information when things go sideways.
03 How does it handle CIS subcontractors?
If you use CIS subcontractors, their invoices route through the AP automation with CIS treatment applied correctly. Verification status checked. Payment terms tracked.
04 Can we phase the build?
Yes — and we recommend it. Phase 1: enquiry triage + quote follow-up (typically 6-8 weeks). Phase 2: quote-to-job-to-invoice. Phase 3: supplier ordering. You see value progressively.
05 What does ongoing cost look like?
Typically £250-£500/month for hosting and AI usage at trade-business volumes. That covers the model API, the integrations, and ongoing tuning.
Same pattern, different industries
Related solutions.
Tell us what needs sorting.
Send the rough outline. Chris or Kay will come back with the sensible next step, whether that is a fixed quote, a quick call, or a straight answer that it is not worth doing yet.