Run More Property, Without Running Your Office Manager Into the Ground.
Estate agency runs on a thousand small handoffs: listing to portals, enquiries to viewings, viewings to offers, offers to sale progression. Each handoff is a chance for friction. We build the automation that keeps every property moving, and frees your team to focus on the seller and buyer conversations that close deals.
The property & estate agents reality.
Property listed in your system → needs to go to Rightmove, Zoopla, OnTheMarket → enquiry arrives → viewing booked → feedback captured → offer made → conveyancing started → sale progressed. Every step requires someone remembering. Office managers in estate agencies are often the workflow bottleneck, and the burnout candidate.
Tuned for property & estate agents.
Listing → portal feed automation
New listings flow to Rightmove, Zoopla, OnTheMarket, your website, uniformly formatted, photos in the right resolution, descriptions polished. Removed when sold.
Enquiry → viewing pipeline
Portal enquiries triaged, qualified, viewing slots offered automatically based on owner availability and viewer flexibility. Confirmations and reminders sent.
Viewing → feedback → offer
Post-viewing feedback collected automatically. Feedback shared with vendor. Offers logged structured, escalated to negotiator. Counter-offer cycles tracked.
Sale progression visibility
Sales pipeline dashboard. Where each property is in conveyancing. Who's holding it up. Automated nudges to solicitors and surveyors when chains stall.
We integrate with what you have.
- Property CRMs (Reapit, Alto, Jupix, Veco)
- Portal feed gateways (Rightmove, Zoopla, OnTheMarket)
- Email + SMS
- Conveyancing tracking systems
- Calendar systems
If your stack isn't listed, ask, almost always we can integrate. We've connected to bespoke MES, ancient on-prem systems, and email-only interfaces.
Fixed fee, phased delivery.
£4,800-£15,000 depending on scope and CRM integration depth
From £4,800
Workflow automation for property & estate agents
- Workflow audit + industry-specific spec
- Build, integrations, and tuning to your real data
- Live deployment in your environment
- Ongoing tuning + accuracy monitoring
Things people in this industry ask us.
01Will it integrate with our property CRM?
Yes, Reapit, Alto, Jupix, Veco, and custom systems. Most established property CRMs have APIs or feed mechanisms we can integrate with. Where they don't, we work around it.
02How does it handle portal feed quirks?
Each portal has its own quirks (Rightmove's strict on photo resolution; Zoopla's fussy about description length). The automation handles per-portal formatting so your team isn't reuploading or reformatting per portal.
03What about the chain visibility piece?
AI scans communications from solicitors and surveyors, extracts status updates, and updates the chain view. When a chain stalls, you know which party is holding things up and the right person gets a nudge.
04Will negotiators adopt it?
Negotiators love anything that removes admin from their day. Lead capture, viewing booking, feedback collection, all the bits between actual selling, disappear into the automation. They get more time on the phone.
05What does ongoing cost look like?
Typically £300-£600/month for hosting, AI usage, and integrations at typical agency volumes. Scales with listing volume rather than headcount.
Zoom out.
Related solutions.
Ready to win more
and do more with
less staff?
- More enquiries & better rankings
- Smoother operations & less admin
- Faster quoting & better follow-up
- More jobs completed, without hiring more
Book a free strategy call
and let’s map out your clear next step.
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