Property Paperwork In. Clean Data Out.
Estate agency runs on paperwork: tenancy agreements, EPCs, surveys, AML/KYC packs, property pack documents. Each one carries data that needs to land in your CRM, your portal feed, your compliance log. Manual entry is the bottleneck, and the error source. AI does it in seconds, consistently, with full audit trail.
The property & estate agents reality.
New listing comes with a property information pack, EPC, tenancy terms (if applicable), survey reports, schedule of fittings, AML/KYC documents. Each piece of data needs entering into your CRM and your portal feeds. Multiply across 100 listings per branch and you have a full-time data-entry job.
Tuned for property & estate agents.
Multi-document pipeline
EPC ratings, floor plans, tenancy terms, AML documents, each routed to its own extraction pipeline with the right schema. Output lands in your CRM + portal feed format.
Compliance verification
AML/KYC documents checked for required elements (correct ID type, date validity, address match). Anything missing flagged before the listing goes live.
Portal feed enrichment
Extracted EPC, dimensions, energy performance feed Rightmove and Zoopla data fields. No retyping.
Audit trail for ICO and HMRC
Every extraction logged. Every decision auditable. ICO data-protection compliance baked in. Document-handling chain-of-custody maintained.
We integrate with what you have.
- Property CRMs (Reapit, Alto, Jupix, Veco)
- Portal feed gateways
- AML/KYC platforms (Credas, SmartSearch)
- EPC databases
- Document management
If your stack isn't listed, ask, almost always we can integrate. We've connected to bespoke MES, ancient on-prem systems, and email-only interfaces.
Fixed fee, phased delivery.
£4,800-£12,000 for build, ~£300-£500/month for hosting
From £4,800
Document extraction for property & estate agents
- Workflow audit + industry-specific spec
- Build, integrations, and tuning to your real data
- Live deployment in your environment
- Ongoing tuning + accuracy monitoring
Things people in this industry ask us.
01How does it handle AML/KYC documents?
ID documents, proof of address, source of funds. Extracted, structured, and verified against requirements. Flagged for human review where photo quality, document type, or completeness is in doubt.
02What about EPC integration?
EPC PDFs are read for energy ratings, recommended improvements, and key metrics. Auto-populates Rightmove/Zoopla feed fields. Reduces "did anyone update the EPC field" friction.
03How accurate is it on hand-marked surveys?
Modern vision models are robust to scanned and hand-marked surveys. Handwritten notes captured. Floor plans recognised with rough dimensions. Anything genuinely unreadable flagged for human entry.
04Does it work with our existing CRM?
Yes, Reapit, Alto, Jupix, Veco. Extracted data flows into the right CRM fields. Where the CRM lacks an API, we use email or file-based interfaces.
05What about data protection?
ICO-compliant by design. Personal data stays in your environment. Zero-retention API contracts with AI providers. Full DPA available.
Zoom out.
Related solutions.
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