Grok Business setup
Team created in your company name, domain verified, users added and roles set. Personal workspaces switched off for staff if you want company work kept in one place.
Grok setup and training · UK
Grok, connected to your office.
Skip the trial and error. We set up Grok Business, connect your email and files, schedule the admin that slips and train your team on routines built around your paperwork.
From £295 excluding VATRemote setup and training · See what is included
The starting point
What is getting
in the way?
Start with the thing that costs you time, enquiries or confidence. We shape the work around it.
Staff are trying it on personal accounts
Personal Grok accounts sit outside your control. Grok Business gives you a separate team workspace with seat management and roles, and admins can switch off personal workspaces for staff.
It can't see the email and files the job depends on
Grok can connect to Gmail, Google Drive, Outlook, OneDrive, SharePoint and Teams, but on Business an admin has to set each connector up first. We do that, and check what each person can reach.
The same admin jobs get forgotten every week
Grok Automations can run a job on a schedule and send you the result, such as a Friday summary of unpaid invoices from your inbox or a month end checklist.
Nobody is sure what is safe to hand it
Without simple rules, people either share too much or avoid the tool. We agree what goes in, what stays out and who checks the result before anything is sent or paid.
The work in context · Illustrative scenes
Connect it to the work.
Link the inbox and shared files the job depends on, then schedule the reminders that usually slip.
Keep a person at the sign-off.
An automation can gather the unpaid invoices each Friday. A person decides who gets chased and what is sent.
What we do
Services & deliverables.
From a one-off project to ongoing support. We agree which services you need, what we will deliver and the cost before work starts.
Email and file connectors
Gmail, Google Drive and Calendar, or Outlook, OneDrive, SharePoint and Teams connected by an admin and tested, so Grok can find the email or document the job needs.
Projects and saved instructions
A project for each area of work, holding the instructions and reference files that make answers fit your prices, suppliers and tone.
Receipt and invoice routine
Upload a receipt photo, PDF invoice or spreadsheet and get the supplier, date, net, VAT and total back, with a suggested category from your own list for a person to check.
Grok Bot skills
A skill is Grok Bot's saved method for a task: when to use it, what it needs, the steps, how to check the result and what needs approval. We write and test the skills for your admin, such as receipts, invoice chasing and the month end checklist.
Routines and automations
A routine tells a Bot when to run a skill, such as every Monday at 8am, and what to do if the data is missing. We use Test run on safe examples first, and keep sending, paying and deleting behind your approval.
Everyday office writing
Invoice chasers, supplier emails, quote write-ups and job report tidy-ups in your tone, ready for a person to check and send.
Clear boundaries, in writing
A one page sheet for staff: what can go in, what stays out, and what always needs a person's check. You own the account and every decision; we set up and teach the provider's tools.
How it happens
From a conversation
to working properly.
- 01
Short call
We ask which jobs eat the most time, whether you run on Google or Microsoft, what you use for accounts and who will use the assistant.
- 02
Set up
We create the Business team, connect your email and files, then do each task once by hand, save the method as a skill and test it on your real paperwork.
- 03
Train
Remote or on site, your team runs the routines on their own tasks while we watch, correct and adjust the instructions.
- 04
Schedule and tune up
Once a skill is reliable we schedule it as a routine. After a couple of weeks we review the run history, fix what did not work and add the next one.
Cost and commitment
Invest in the work.
See what it delivers.
Remote setup and training from £295. A half day in your office from £495. A fully dialled-in bookkeeping and admin assistant from £950. Ongoing help is £95 an hour or £175 a month. All prices exclude VAT, and your Grok subscription is paid directly to xAI.
Your quote sets out the scope, timescale and support. We share progress early and check the work before launch.
All prices exclude VAT. Final scope and price agreed in writing.
Remote setup and training
From £295excluding VAT
- Two hour video call with you and your team
- Workspace, users and privacy settings checked
- Two or three routines built around your real tasks
- One page instruction sheet to keep by the desk
Half day in your office
From £495excluding VAT
- Up to four hours on site, UK wide
- Whole team trained on the jobs they actually do
- Saved instructions and projects for each role
- Travel beyond 30 miles of Tameside quoted up front
Bookkeeping and admin assistant
From £950excluding VAT
- Instructions built around your own spending categories and checks
- Receipt, invoice chasing and month end routines tested on your paperwork
- Half day training plus a tune-up call after two weeks
- 30 days of email help while the routines bed in
Fixed price agreed before we start. You keep the account, the instructions and the routines whatever happens.
Set it up yourself, or let us dial it in.
Grok Business is self-serve. Create a team, verify your domain, add users and follow xAI's own guide. If you would rather skip the trial and error, we set it up with you, connect your email and files, and train your staff on routines built around your paperwork. We are not an xAI partner and earn nothing from your subscription.
Before you decide
Good questions.
Straight answers.
Can we set Grok up ourselves?
Yes. Grok Business is self-serve, and xAI's user and connector guides at docs.x.ai cover setup. Most firms ask us in for the part after sign-up: connecting email and files, writing instructions that give useful answers and training staff, so they are not left to trial and error.
How much does Grok Business cost?
When we checked in October 2026, xAI listed Grok Business at $30 per user per month. Larger firms needing single sign-on or data residency move to Enterprise, which is priced by xAI on request. Your subscription is paid directly to xAI; our fee is separate.
Will xAI use our business data to train its models?
xAI says Grok Business data is not used for training, and the team workspace is kept separate from personal accounts. On personal plans, users can opt out of training in their settings. Single sign-on and data residency are Enterprise features.
Can Grok do our bookkeeping?
It can do a lot of the admin around bookkeeping, such as reading receipts and invoices, drafting chasers and checking a statement export. It is not accounting software and it is not an accountant. Grok has no official Xero or QuickBooks connection at the time of writing, so it works from files you upload or export. Your books stay in your HMRC-recognised software.
Grok, ChatGPT or Claude?
All three are capable. Grok has broad connectors to Gmail, Outlook and SharePoint and straightforward scheduled automations; ChatGPT and Claude both have official Xero connections. We help you pick based on the software you already use, and we set up and train any of them.
What is the difference between a Grok Bot skill and a routine?
A skill is the method: the steps, the checks and what needs approval for one task. A routine is the timing: it tells a Bot to run a skill on a schedule, or after an event where that is supported. xAI recommends getting a task working by hand, saving it as a skill, and only then scheduling it. Most of our time goes into the skill, because that is where the trial and error is.
Who is responsible if the assistant gets something wrong?
You are, and we will say so plainly. The subscription, the account and your data stay in your name under the provider's own terms. We set up and teach features the provider already offers. AI assistants can and do make mistakes, so every routine we build has a person checking anything that matters before it is sent, paid, filed or entered into your accounts. We don't give accounting, tax or legal advice, and Happy Webs isn't responsible for losses or decisions that come from the assistant's output. Your accountant and your accounting software remain the record for HMRC.
Do you come to us or do it remotely?
Either. A two hour remote session suits a small office that wants to get going. A half day on site works better when several people need training at once or the paperwork lives on paper. We are based in Tameside and travel UK wide; travel beyond 30 miles is quoted up front.
Keep exploring
Find the right fit.
Related services and real examples to help you choose the next step.
What could work
better for you?
A new website. More customers. Less admin.
Tell us where you want to get to. We will reply within one working day.