Document automation · UK
Turn supplier invoices, purchase orders, forms and drawings into information your team can check and use. Reduce retyping while keeping the original document beside the extracted details.
From £3,000 excluding VATSingle document type · See what is included
Work you can see
Fabrication · Kingsland
An everyday document task, automated
A focused pipeline reads the cut list and prepares structured paint notes, freeing the supervisor to spend more time on fabrication and quality checks.
The starting point
Start with the thing that costs you time, enquiries or confidence. We shape the work around it.
Invoices arrive by email, purchase orders come in as PDFs, specs get sent as attachments. Someone has to read them and type the data into your system. It's slow, it's boring, and it's full of mistakes.
Delivery notes pile up, supplier invoices wait weeks to be logged, job specs sit in inboxes. The backlog grows because there aren't enough hours in the day.
A wrong digit on a PO, a missed line on an invoice, a spec misread. Small mistakes lead to wrong orders, payment disputes, and wasted materials.
Documents scattered across email, shared drives, and filing cabinets. When a customer rings about an order, finding the right paperwork takes longer than it should.
The work in context · Illustrative scenes
Show the extracted fields beside their sources, make uncertainty visible and keep a clear route to correct the draft.
For a manufacturer, incoming orders and specification sheets need to become reliable job information.
What we do
From a one-off project to ongoing support. We agree which services you need, what we will deliver and the cost before work starts.
We review your document types and data flows
AI reads invoices and purchase orders and pulls out line items, totals, and dates
Extract materials, dimensions, tolerances, and requirements from specs and drawings
Capture goods-in data automatically
Extracted data flows straight into your accounting, ERP, or job management system
Confidence scoring and human-in-the-loop checks for edge cases
Every processed document indexed and searchable
Your team will understand the system and trust the output
We monitor accuracy and improve the system over time
How it happens
We review your documents, data flows, and current pain points.
We train the AI on your document types and connect it to your systems.
We run real documents through the system with your team to verify accuracy.
Go live with monitoring, accuracy tracking, and ongoing refinement.
Cost and commitment
Document processing projects start from £3,000 for a focused pipeline handling one document type. Complex setups covering multiple document types with system integrations typically range from £5,000–£20,000.
Your quote sets out the scope, timescale and support. We share progress early and check the work before launch.
All prices exclude VAT. Final scope and price agreed in writing.
From £3,000excluding VAT
From £8,000excluding VAT
Have a smaller job in mind? Tell us the task and we will explain what can be delivered within a focused scope.
An outline is enough. We will help you find the useful first move.
Before you decide
Invoices, purchase orders, delivery notes, technical specifications, engineering drawings, material certs, quotations, and more. If it's a structured or semi-structured document, AI can extract data from it.
Accuracy depends on the documents, the source data and what counts as a correct match. We test against a representative sample before promising a threshold. Every extraction includes a confidence score, and anything below the agreed threshold is flagged for a human check.
Modern AI handles most scanned documents well. Handwriting recognition is improving but works best with printed or typed documents. We'll assess your specific documents during the audit and be honest about what will and won't work.
Wherever you need it, Sage, Xero, your ERP, a spreadsheet, your job management system. We connect the extraction pipeline to your existing tools so data flows automatically.
Yes. AI can extract data from technical drawings, CAD exports, material specifications, and engineering documents. This is especially valuable for manufacturing and fabrication businesses dealing with large volumes of specs.
A focused pipeline for one document type can be live in 2 to 3 weeks. More complex setups covering multiple document types typically take 4 to 8 weeks.
We agree access, processing locations, retention and provider data-use terms before connecting documents. Start by describing the document type; we can arrange a suitable way to share representative samples after reviewing their sensitivity.
We validate extracted fields against agreed rules and route uncertain or conflicting results to a person. AI can also be confidently wrong, so we test representative samples and audit results after launch. Corrections inform deliberate improvements; learning is not automatic.
We built an invoice verification system for a manufacturing client. Supplier invoices arrive as PDFs, the AI reads every line item and automatically matches it against the original purchase order using a 3-pass matching algorithm. Discrepancies in quantity, price, or totals are flagged instantly. What used to take 15-30 minutes per invoice now takes seconds. We also built a system that reads technical cutting list PDFs and automatically generates paint notes for the powder coating supplier, extracting hundreds of profile specifications, categorising them, calculating linear metres, and flagging items that shouldn't be coated.
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