What we need to see
A sample of supplier invoices, matching purchase orders and delivery notes, including disputed or duplicate invoices.
Invoice matching · Manufacturers
AP Automation for Manufacturers Who Can't Afford Errors.
In manufacturing, AP errors compound. A short-paid invoice strains a critical supplier relationship. A duplicate payment ties up cash. A missed price variance becomes a margin leak across the BOM. We build AI invoice matching that handles the specific complexity manufacturing AP teams face, multi-currency, components, substitutions, and MOQ logic.
Tell us the task, your current tools and where the work gets stuck. We will help you choose a sensible first scope.
The manufacturers reality.
Manufacturers buy from dozens of suppliers, often international, often in different currencies, often with substitutions when the original part isn't available. Three-way matching across invoice, PO, and GRN is mechanical work that takes hours and is exactly where errors creep in, wrong currency conversion, missed price variance, accepted substitution that doesn't match the PO spec.
The work in context · Illustrative scenes
Start with the manufacturers workflow.
Use representative inputs from the business to scope invoice matching. Agree what the system prepares and what a person needs to check.
Make the handover part of the build.
Test normal work, missing information and failures with the team, then hand over clear review steps and practical guidance.
Tuned for manufacturers.
01
Multi-currency, multi-VAT support
Extract currency and tax details, then apply the exchange-rate source and posting rules your finance team approves. Import and tax exceptions route for review.
02
Component-level matching
Each invoice line matched to PO line and GRN line. Part numbers, quantities, prices. Substitutions recognised against allowed-substitution rules.
03
MOQ and price-break awareness
Supplier MOQs and quantity-break pricing applied automatically. Variance from negotiated rates flagged before invoices post.
04
Cost code routing
Lines coded to the right BOM, work order, or overhead account at match time. Posts through to your ERP with correct allocations.
We integrate with what you have.
- Sage 200 / Sage Intacct
- NetSuite
- Microsoft Dynamics
- Custom ERPs
- Microsoft 365 / Google Workspace
We check your software version, available API or export, access permissions and any supplier fees before quoting. If a reliable connection is not available, we will explain the practical alternatives.
Prove it on your own work first.
How we judge the pilot
Compare review time and correctly matched lines against your current process, including exceptions and posting errors.
What stays in your hands
Your finance team agrees tolerances, VAT treatment and posting permissions. Uncertain matches wait for review.
Fixed fee, phased delivery.
£3,200-£10,000 for build, ~£250-£600/month for hosting + tuning
From £3,200excluding VAT
Invoice matching for manufacturers
- Workflow audit + industry-specific spec
- Build, integrations, and tuning to your real data
- Deployment, handover and agreed access controls
- Hosting, AI usage and ongoing support quoted separately
Things people in this industry ask us.
01How do you handle international suppliers?
We extract the invoice currency and apply the exchange-rate source and tax codes approved by your finance team. Imports, services and domestic purchases can need different treatment, so uncertain cases wait for review before posting.
02What about MOQ and price-break logic?
Configurable per supplier. The system applies the right price break based on PO quantity, flags variances if the supplier invoices outside the agreed scheme, and handles MOQ adjustments where they appear on the invoice.
03Can it integrate with our existing ERP?
Yes, Sage, NetSuite, Dynamics, SAP Business One, and most custom ERPs. We read POs and GRNs, post matched invoices back with the right cost coding and approval state.
04What about supplier substitutions?
Allowed substitutions are configured per part or per supplier. The system recognises when an invoiced part is a recognised substitution for the PO part, applies the right pricing, and flags only substitutions that aren't pre-approved.
05How long until ROI?
Typically 3-6 months on hours saved alone. The bigger return is the reduction in costly errors, duplicate payments, missed price variances, supplier disputes resolved with full audit trail.
Zoom out.
Related solutions.
Keep exploring
Turn the idea into a working system.
What could work
better for you?
A new website. More customers. Less admin.
Tell us where you want to get to. Chris or Kay will reply within one working day.