--- title: "Grok setup + training" canonicalUrl: https://happywebs.co.uk/services/grok-setup-training/ serviceSlug: grok-setup-training tier: primary --- # Put Grok and Grok Bot to work in your office You can sign up and set Grok up yourself. The time goes on what comes after: connecting it to your email and files, writing instructions it follows, and working out which jobs to hand it. We set up your workspace, connect the tools you already use, and build the Grok Bot skills and routines that handle receipts, invoice chasing and the weekly admin that never quite gets done. ## What is included - **Grok Business setup** — Team created in your company name, domain verified, users added and roles set. Personal workspaces switched off for staff if you want company work kept in one place. - **Email and file connectors** — Gmail, Google Drive and Calendar, or Outlook, OneDrive, SharePoint and Teams connected by an admin and tested, so Grok can find the email or document the job needs. - **Projects and saved instructions** — A project for each area of work, holding the instructions and reference files that make answers fit your prices, suppliers and tone. - **Receipt and invoice routine** — Upload a receipt photo, PDF invoice or spreadsheet and get the supplier, date, net, VAT and total back, with a suggested category from your own list for a person to check. - **Grok Bot skills** — A skill is Grok Bot's saved method for a task: when to use it, what it needs, the steps, how to check the result and what needs approval. We write and test the skills for your admin, such as receipts, invoice chasing and the month end checklist. - **Routines and automations** — A routine tells a Bot when to run a skill, such as every Monday at 8am, and what to do if the data is missing. We use Test run on safe examples first, and keep sending, paying and deleting behind your approval. - **Everyday office writing** — Invoice chasers, supplier emails, quote write-ups and job report tidy-ups in your tone, ready for a person to check and send. - **Clear boundaries, in writing** — A one page sheet for staff: what can go in, what stays out, and what always needs a person's check. You own the account and every decision; we set up and teach the provider's tools. ## Indicative pricing All Happy Webs prices exclude VAT. Remote setup and training from £295. A half day in your office from £495. A fully dialled-in bookkeeping and admin assistant from £950. Ongoing help is £95 an hour or £175 a month. All prices exclude VAT, and your Grok subscription is paid directly to xAI. ## Frequently asked questions ### Can we set Grok up ourselves? Yes. Grok Business is self-serve, and xAI's user and connector guides at docs.x.ai cover setup. Most firms ask us in for the part after sign-up: connecting email and files, writing instructions that give useful answers and training staff, so they are not left to trial and error. ### How much does Grok Business cost? When we checked in October 2026, xAI listed Grok Business at $30 per user per month. Larger firms needing single sign-on or data residency move to Enterprise, which is priced by xAI on request. Your subscription is paid directly to xAI; our fee is separate. ### Will xAI use our business data to train its models? xAI says Grok Business data is not used for training, and the team workspace is kept separate from personal accounts. On personal plans, users can opt out of training in their settings. Single sign-on and data residency are Enterprise features. ### Can Grok do our bookkeeping? It can do a lot of the admin around bookkeeping, such as reading receipts and invoices, drafting chasers and checking a statement export. It is not accounting software and it is not an accountant. Grok has no official Xero or QuickBooks connection at the time of writing, so it works from files you upload or export. Your books stay in your HMRC-recognised software. ### Grok, ChatGPT or Claude? All three are capable. Grok has broad connectors to Gmail, Outlook and SharePoint and straightforward scheduled automations; ChatGPT and Claude both have official Xero connections. We help you pick based on the software you already use, and we set up and train any of them. ### What is the difference between a Grok Bot skill and a routine? A skill is the method: the steps, the checks and what needs approval for one task. A routine is the timing: it tells a Bot to run a skill on a schedule, or after an event where that is supported. xAI recommends getting a task working by hand, saving it as a skill, and only then scheduling it. Most of our time goes into the skill, because that is where the trial and error is. ### Who is responsible if the assistant gets something wrong? You are, and we will say so plainly. The subscription, the account and your data stay in your name under the provider's own terms. We set up and teach features the provider already offers. AI assistants can and do make mistakes, so every routine we build has a person checking anything that matters before it is sent, paid, filed or entered into your accounts. We don't give accounting, tax or legal advice, and Happy Webs isn't responsible for losses or decisions that come from the assistant's output. Your accountant and your accounting software remain the record for HMRC. ### Do you come to us or do it remotely? Either. A two hour remote session suits a small office that wants to get going. A half day on site works better when several people need training at once or the paperwork lives on paper. We are based in Tameside and travel UK wide; travel beyond 30 miles is quoted up front.